We ask that you keep up an eye on our
website https://www.caa.co.uk/COVID-19/ for updates.
going to be a dynamic situation depending on the pandemic and Government
Public Health guidance. Guidance and information will be updated periodically
as the situation evolves.
This exemption is for commercial pilots (including pilots operating for NCC and SPO operators) who are unable to revalidate a rating, complete required training and other checking or renew their medical due to the current Covid-19 pandemic and subsequent prevention policies. If you are still able to go ahead with your licensing revalidation then you should do so and submit your paperwork to the CAA as normal, subject to current government advice.
Pilots operating for a UK AOC wanting to make use of this exemption should ask their operator to submit a safety case to their assigned Flight Operations Inspector (FOI). The Safety Case must be “Accepted” before the operator may utilise the exemption.
Pilots operating for Part NCC or Part SPO operators wanting to make use of this exemption should ask their operator to submit a Declaration of Compliance to NCC@caa.co.uk. The declaration can be downloaded here: Declaration of compliance with ORS4 No. 1383 for Part-NCC and Part SPO Operators (SRG1870)
All operators should regularly submit a spreadsheet to the CAA at Covid-19_Licensingexemptions@caa.co.uk notifying the CAA of all pilots who have had their ratings extended in the following format:
This information should be sent in spreadsheet format on a monthly basis. It is important that this process is managed in accordance with an operator's management system. A template spreadsheet can be downloaded here: ORS4 No.1383 Notification of rating extensions (Excel)
If your operator is unable to schedule training before the expiry date of your rating, pilots should escalate via their operator to be discussed with their assigned FOI. Pilots/operators operating under Part NCC and Part SPO should address their queries to NCC@caa.co.uk.
For class and type ratings, the licence may be endorsed by a TRE or Senior Examiner nominated by the Operator. Subject to the approval of the FOI, this may not necessarily be a TRE or Senior Examiner rated on type. The endorsement shall be an original (wet) signature. Please contact your assigned FOI or NCC@caa.co.uk as appropriate for more details.
For pilots who are remote, the licence may be signed retrospectively at the earliest opportunity, after the required training and assessment has been completed, however the pilot may not operate with an expired rating. The CAA is working on an electronic solution for licence endorsements should the restrictions continue for an extended period of time.
Renewals are beyond the scope of this exemption, which only applies to current ratings/certificates. Any rating/certificate which expires at the end of March is covered by the exemption. Any rating or medical certificate that has already expired is not covered. Normal procedures apply when a rating has already expired.
The current exemption does not cover initial issues. However, we have issued a new temporary certificate that allows pilots who have passed their skills test for a new rating, CPL, MPL or ATPL, an additional six months to get their license issued. Please see exemption ORS4 1373.
GA pilots are covered under a separate exemption ORS4 1374.
Instructors and Examiners employed by ATOs are covered under a separate exemption ORS4 1374.
There is no need for the organisation or Engineer to contact the CAA in order to use this exemption.
If a licence is due to expire in the coming months, then the exemption will cover the licence holder to continue to use the licence as is with the expired data until the date stated on the exemption. The licence must be renewed prior to 31st October 2020 or the holder must stop using the licence post this date.
Organisations will need to keep a copy of the licence and exemption in the individuals records when they need to renew any company authorisation at an organisation level.
For the legal text, please refer to the General Exemptions ORS4 1383 on the CAA website which includes the extension of the validity of expiring medical certificates.
During the COVID-19 'lockdown' period of social isolation, apart from a few exceptions, with the medical exemptions in place it is neither an essential activity (and therefore a necessity for travel) nor a legal obligation for most pilots and ATCOs to attend an AME. Please discuss this with your AME in the first instance as it is likely that an exemption covers your situation and it may be possible to rebook your medical for a later date. If this is not possible you may use an alternative AME and have your medical examination - AME contact details are on the CAA website.
AMEs and the CAA will be monitoring changes to Government guidance and regulations and as these develop, AME examination activities will resume according to a dynamic risk assessment of the AME and his/her practice, and your medical and certificatory circumstances.
ANSPs and Operators with ATCOs and pilots controlling/flying for essential services (HEMS/SAR/Offshore) who were unfit and/or whose medical expired before the validity extension date should contact the CAA Medical Department via their Ops inspector to determine if it is appropriate to have a medical renewal examination.
The exemptions apply to UK-issued licence holders. If you are overseas and your medical certificate is approaching expiry, you can return to the UK or a nearby country with UK (please see website) or EU-approved AMEs where you can visit an AME for a revalidation subject to local government public health guidance and regulations.
If you are flying in another state using a validation of your UK-issued EU licence and medical, and cannot get a medical examination locally, you should contact the licencing authority who has issued your validation for further advice on privileges.
Clinics have temporarily ceased and we are currently reprioritising appointments. Pilots / ATCOs will be contacted as appropriate, as early as possible.
All EASA member states are encountering significant disruption to services. The UK CAA endeavours to maintain services but cannot speak for the other States involved in your transfer.
These are extraordinary circumstances and we expect delays in processing assessments.
The Medical team will primarily use encrypted email to correspond with you regarding your medical fitness. If you receive a message to confirm your email address, please reply promptly to enable the team to get the information to you as soon as possible. Medical certificate will be sent by post when required.
If you have recovered from COVID-19 infection and want to return to duties please see the attached flowchart.
This is going to be a dynamic situation depending on the pandemic situation and Government Public Health guidance. Guidance and information will be updated periodically as the situation evolves.
The CAA is currently focusing on infrastructure services as a priority. However, we are actively pursuing all options to support the aviation industry as a whole and we will be looking at all other areas in due course. As this is an evolving situation, we ask that you keep up an eye on our website https://www.caa.co.uk/COVID-19/ for updates.
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