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UK – EU Transition, and UK Civil Aviation Regulations

To access current UK civil aviation regulations, including AMC and GM, CAA regulatory documents, please use this link to UK Regulation. Please note, if you use information and guidance under the Headings, the references to EU regulations or EU websites in our guidance will not be an accurate information or description of your obligations under UK law. These pages are undergoing reviews and updates.

As part of our wider project to professionalise aviation security training in the UK, the certification process for aviation security instructors will change in Summer 2022.

There are two key changes:

  • the digitalisation of the application process; and
  • the introduction of an outcome based certification assessment for the knowledge component.

The current process will remain in place until the new system has been introduced. In this video message, Nina Smith (Head of Training and Human Factors) outlines the change.

UK aviation security instructors delivering training under the National Aviation Security Programme (NASP) must be certificated by the Department of Transport (DfT) before they can deliver training. Upon certification, instructors are now issued with a unique Certificated Instructor Number (CIN).

An application form is available for requesting certification and must be completed and returned to the CAA at the email address below.

To become a certificated instructor and obtain a CIN, candidate instructors must:

  • provide a completed application form;
  • provide details and evidence of competence for each of the aviation security syllabuses which they plan to deliver training from;
  • have successfully completed a Level 3 Award in Education and Training or equivalent; or have a recognised qualification mapped as an alternative qualification (for more information please contact the CAA at the email address below),
  • have successfully completed a valid background check in line with EU regulations, from 1st January 2022 all new instructors will require an Enhanced Background Check;
  • have obtained a valid Counter Terrorist Clearance (CTC) through the CAA Vetting Team;
  • be linked to a CAA Registered Training Provider,
  • successfully demonstrate operational competencies for the relevant subject syllabuses. This can be evidenced through previous operational experience of working in the relevant aviation security area and/or familiarisation training and ongoing Continuing Professional Development (CPD) in the relevant subject area.
  • any instructor delivering the Recognition of Firearms and Explosives (RFX) module from any of the subject syllabuses where this is required will need to attend an initial RFXI course.

Please note that an individual cannot sponsor his/her own CTC application so for smaller organisations of up to 5 people, the CAA is prepared to act as a sponsor. For further information, please contact vetting@avsec.caa.co.uk

All UK certificated instructors whose details have been verified and given a Certificated Instructor Number (CIN) will be listed on our website with the following information displayed: name; CIN number and the syllabus(es) which the instructor is certificated to deliver. Please note that no contact or company details will be displayed.

Updated versions of the Certificated Instructors list will be published at the beginning of every month. Alterations will not be made to the published list until the next scheduled update but any instructors whose details are missing or incorrect should contact us at the e-mail address below in the interim period, to get their details added for when the next update is published.

Application requests and/or questions about obtaining CIN numbers and amending incorrect information, as well as any general training queries should be directed to the CAA at the following address: avsec.training@avsec.caa.co.uk.

Further guidance

Criteria for Certification of Instructors (CIN)

The following criteria are required to apply for certification as a DfT Certificated Instructor and gain a Certificated Instructor Number.

Please note different syllabuses require different criteria which must be met in order to design, deliver and assess that syllabus.

Please note: Grandfather rights for Instructors re-applying for a CIN following removal from the list is not acceptable after 1 January 2020. Evidence of a CAA approved Instructional Techniques course will be required.

Application for all CIN: Candidate Instructors must submit

  • Application form
  • background check declaration (Section 3 of application form)
  • Counter Terrorism Check (CTC) clearance
  • certificate of completion of an Instructional Techniques Qualification (Level 3 Award in Educational Training, equivalent CAA approved qualification, or CAA approved in-house course). See List of alternative qualifications
  • copy of ID document
  • Criminal Records Certificate (CRC)
  • be linked to a CAA-registered Training Provider or register as a new CAA-registered Training Provider if applying as an independent Instructor. (See Quality Assurance Framework section of the CAA website)

In addition you must meet syllabus specific criteria by submitting evidence to design, deliver and assess a syllabus. 

Ground Security Officer (GSO) / Ground Security Supervisor (GSS)

  • occupational evidence: Aviation Security Manager (ASM)
  • occupational competence: Yes - See List of Occupational Competence for certification
  • RFXI course: Yes - for design and delivery of module 4 of GSO

In-flight Supplies (IFS) 2021

  • occupation Evidence: Aviation Security Manager (ASM) & In-Flight Supplies (IFS)
  • occupational Competence: Yes – see List of Occupational Competence for certification
  • RFXI Course: Yes- for the design of learning outcomes 2 & 3 of module 6

Cargo and Mail (RA) 2021

  • occupational Experience: Cargo and Mail (RA) Managers Course
  • occupational competence: Yes – see list of occupational competence of certification
  • RXFI course: Yes – for design and delivery of module 9B

Cargo Known Consigner (KC)

  • occupational experience: Cargo Managers Course
  • occupational competence: No
  • RFXI course: Yes - for design and delivery of module 3 of Cargo KC

Airport Supplies

  • occupational experience: Aviation Security Manager (ASM)
  • occupational competence: No
  • RFXI course - Yes - for design and delivery of module 3.

Aircrew

  • occupational experience: Aircrew Instructor Module - Aircrew Module 8;
  • occupational competence: Yes - Valid Aircrew certification modules 1-7;
  • RFXI course - Yes - for design of module 6.

General Security Awareness Training (GSAT) /Aircraft Search Training Package

  • occupational experience: Hold certification in one of the above syllabuses or Aviation Security Manager (ASM)
  • occupational competence: No
  • RFXI course: No

Hold Baggage Reconciliation (2021)

  • occupational experience: Hold certification in one of the above syllabuses or Aviation Security Manager (ASM)
  • occupational competence: Yes – see list of occupational competence of certification
  • RFXI Course: No

The following table outlines the prohibited articles modules within each Aviation Security Syllabus. For each syllabus it is indicated whether an instructor must have attended an RFXI course and be within its validity period (hold current RFX certification) for the design and the delivery.

Syllabus Prohibited articles module Design Delivery
Aircraft search training package N/A N/A N/A
Aircrew Module 6 Yes No
Airport supplies Module 3 Yes Yes
Aviation Security Manager (ASM) N/A N/A N/A
Cargo (Regulated Agent) 2014 Module 9 Yes Yes
Cargo (Regulated Agent) 2021 Module 9A No No
Cargo (Regulated Agent) 2021 Module 9B Yes Yes
General Security Awareness Training (GSAT) N/A N/A N/A
Ground Security Officer / Supervisor (GSO/GSS) Module 5 Yes Yes
Hold Baggage Reconciliation (HBR) 2017 N/A N/A N/A
Hold Baggage Reconciliation (HBR) 2021 N/A N/A N/A
Inflight Supplies (IfS) 2013 Module 3 Yes Yes
Inflight Supplies (IfS) 2021 Module 6 - learning outcomes 2 and 3 Yes Yes

Certification to deliver the RFX Instructors course is by individual CAA approval. Contact CAA for more details of becoming an RFX Instructor provider: avsec.training@avsec.caa.co.uk.

It should be noted that the Certification criteria is subject to change. This page will be updated when changes are made.

Close Criteria for Certification of Instructors (CIN)

Approval process for new Certificated Instructors

Queries that arise at any stage of the process should be directed to the CAA AvSec Training Team: avsec.training@avsec.caa.co.uk

Stage 1

Applicant completes application downloadable from CAA website and ensures background check declaration section is completed.

Stage 2

Applicant sends application form via email to avsec.training@avsec.caa.co.uk with the following attachments:

  • evidence of CTC clearance or CTC reference number
  • certificate of Level 3 Award in Education and Training or equivalent CAA approved course/in house course
  • subject matter certificate(s)
  • evidence of occupational competence (if required)
  • RFXI certificate (If required)
  • confirmation from a CAA-registered Training Provider that the applicant will be linked, or registration submitted for a new Training Provider
  • photocopy of ID document
  • Criminal Records Certificate (CRC)

Stage 3

CAA will review application on behalf of the Department for Transport (DfT) and conduct a visual ID check.

Stage 4

CAA will then either;

  • send for approval or
  • return to applicant requesting missing/additional information.

Stage 5

Once approved, a 'Confirmation of Details' letter will be emailed to the applicant confirming details of the applicant and the syllabuses being approved for certification.

Stage 6

Applicant must respond to the letter via email to confirm all details are correct. Certification will not be completed without confirmation from the applicant. This may delay or cancel your application if not completed.

Stage 7

Once the confirmation email is received from the applicant, a letter will be sent confirming certification and CIN number. On receipt of this letter the Instructor may begin training.

Stage 8

The applicant must register for Egress using the primary email address used in their application. 

Stage 9

The CIN Instructor can request access to the NASP and DfT training syllabuses certificated for by contacting avsec.training@avsec.caa.co.uk.

Stage 10

The CIN Instructor will be added to the CAA website CIN list on the next update. This is usually the 1st working day of the following month (within reason). The CIN instructor can contact the CAA if they are missing or information is incorrect after this time.

Instructors must notify the CAA of any change of details, and renewal of background check /CTC Clearance.

Close Approval process for new Certificated Instructors

List of acceptable evidence for Occupational Competence

Here follows a list of acceptable evidence for submission as part of an application to gain a Certification Instructor Number (CIN).

Evidence must be provided by sending documentation, as detailed below, for the indicated syllabuses under the UK NASP. For all syllabuses where occupational competence is required, certification for new instructors cannot be granted without suitable evidence. This includes existing instructors for other syllabuses looking to add a new category to their CIN.

Evidence of occupational competence confirms that new certificated instructors have the skills, knowledge, and understanding of the operational environment to ensure the training courses that they design and deliver are relevant to industry and include appropriate operational examples.

Occupational competence is required for the following DfT AvSec syllabuses:

  • Ground Security Operative (GSO)
  • In-flight Supplies (IFS)
  • Cargo RA (2021)
  • HBR (2021)

The following documents may be submitted electronically to evidence occupational competence:

  • most recent Initial/Recurrent training record /certificate
  • signed declaration from a current Certificated Instructor / Security Manager / Training Manager confirming dates of on-job-training/operational familiarisation sessions
  • observation report from a supervisor to confirm familiarisation of operational duties with dates, duration and feedback to the individual
  • evidence of CPD undertaken including CPD record and self-reflective statement
  • CV with signed declaration (only if no other evidence from the above list can be provided)

Where the submitted evidence is older than five years, the CAA may ask additional questions or request that additional information is provided, before approving an application.

For more information, please contact CAA AvSec Training
Avsec.training@avsec.caa.co.uk

Close List of acceptable evidence for Occupational Competence

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