You need to provide a copy of your licence for all licensing applications.  

If you have had any ratings signed up on your licence, you will need to provide a certified copy of your licence. 
If your licence is as issued by the CAA (there are no handwritten additions to your licence) you can send us a photocopy of your licence. 

Who can certify your licence

When you send us copies of documents as part of an application for a pilot licence, they can be certified by one of the following authorised people:

• the Head of training at your approved training organisation
• the Head of Flight Standards at an Air Operator Certificate holder or authorised signatory
• a UK-approved Examiner
• the EASA approved Examiner that conducted your skills test 
• a Chief Flying Instructor (CFI)
• a Base Captain or Fleet Manager

Certification format

The certifier should write the following on each copy:

• the declaration “I have seen the original document and I certify that this is a complete and accurate copy of the original passport, licence or logbook for (applicant name)”
• their signature
• their name (in block capitals)
• their position or capacity (e.g. "Head of approved training organisation")
• their CAA reference number (where applicable)
• the date
  
  

You will be asked to submit a certified copy of your ID with most of your licensing applications.

Who can certify your ID

ID can be certified by a professional body such as:

• a solicitor
• a doctor
• The Post Office

Alternatively, when you send us copies of documents as part of an application for a pilot licence, they can be certified by one of the following authorised people:

• the Head of training at your approved training organisation
• the Head of Flight Standards at an Air Operator Certificate holder or authorised signatory
• a UK-approved Examiner
• the EASA approved Examiner that conducted your skills test 
• a Chief Flying Instructor (CFI)
• a Base Captain or Fleet Manager 

Certification format

The certifier should write the following on each copy:

• the declaration “I have seen the original document and I certify that this is a complete and accurate copy of the original passport, licence or logbook for (applicant name)”
• their signature
• their name (in block capitals)
• their position or capacity (e.g. "Head of approved training organisation")
• their CAA reference number (where applicable)
• the date

If you need to change the name on your licence, we may ask for a certified copy of your marriage certificate or  deed poll certificate to be submitted with your change of details application. 

Who can certify your  marriage certificate or a deed poll

These documents can be certified by a professional body such as: 

• a solicitor
• a doctor
• The Post Office

Alternatively, when you send us copies of documents as part of an application for a pilot licence, they can be certified by one of the following authorised people:

• the Head of training at your approved training organisation
• the Head of Flight Standards at an Air Operator Certificate holder or authorised signatory
• a UK-approved Examiner
• the EASA approved Examiner that conducted your skills test 
• a Chief Flying Instructor (CFI)
• a Base Captain or Fleet Manager 

Certification format

The certifier should write the following on each copy:

• the declaration “I have seen the original document and I certify that this is a complete and accurate copy of the original passport, licence or logbook for (applicant name)”
• their signature
• their name (in block capitals)
• their position or capacity (e.g. "Head of approved training organisation")
• their CAA reference number (where applicable)
• their date

Please see our guidance on submitting logbooks for further information on how to send us certified copies of your paper logbooks.