About e-Licensing

Professional pilots can make the following applications using e-Licensing:

• Initial issue of Part-FCL CPL(A)
• Initial issue of Part-FCL CPL(H)
• Initial issue of Part-FCL ATPL (A)
• Initial issue of Part-FCL ATPL (H)
• Conversion from an existing UK issued JAR-FCL CPL(A)or JAR CPL (A)/IR to Part-FCL
• Conversion from an existing UK issued JAR-FCL CPL(H) or JAR CPL (H)/IR to Part-FCL
• Conversion from an existing UK issued JAR-FCL ATPL(A) to Part-FCL
• Conversion from an existing UK issued JAR-FCL ATPL (H)to Part-FCL
• Issue, revalidation and renewals of class and type ratings (A) and (H)
• Issue, revalidation and renewal of IR(A)*
• Issue, revalidation and renewal of IR(H)*
• Issue of MPL

See the professional pilot licence section of our website for application guidance and details of exceptions.

We reserve the right to request your logbooks at any time as part of our quality process.

*If you are claiming a credit based on holding a 3rd country ICAO licence, you may use elicensing for application but you will need to have you licence verified and apply on SRG2142 first via our postal service.

For all other applications where claiming a credit based on holding a 3rd country ICAO licence, use SRG2142 for licence verification and apply via our postal service.

Examiners

Examiners are kindly advised to use our postal application service for any application until elicensing is available for examiner certificates.

Course completion certificates, together with other supporting documentation, must be used when making applications on e-Licensing.

See the professional pilot licence section of our website for application guidance and details of exceptions.

You can download course certificates from our website. Certificates specific to e-Licensing are shown below.

1. Visit our CAA customer portal and enter your email address before choosing a user ID and password. See our guidance on how to register for a portal account.
   
   
2. You will be sent a confirmation email with a link to activate your account.

When you have registered and activated your portal account follow the steps below:

1. Log in to the portal. We recommend that all eLicensing applications are submitted using Google Chrome and not Internet Explorer.
2. Request access to the e-licensing service by clicking on 'Your Services' and choosing 'Flight Crew e-Exams and e-Licensing'
3. Enter your personal details and upload a picture ID and a proof of address document.
4. We will check your documentation and email you when access to eLicensing has been granted.

1. Once you receive an email confirming access has been granted, log in to the portal.
   
   
2. Fill in the Account Registration page. At this point, you can select your training organisation or airline, this will allow them to access your account and help you with any future applications.
   
   
3. Click on 'My Account' and 'My Licences' and fill in the final registration page. Clicking 'Register' will import all of your licensing information.

Once you have access to the e-licensing system you can:

1. View your licences, ratings and medical status
2. Select a licence or rating and see what requirements you need to meet to obtain it
3. Enter any required information to begin an application
4. Pay and submit your application.

You can check the status of your application at any time in your online account by going to 'My Licences and Ratings'' and reviewing status column for a relevant licence.

When your licence is ready to issue we will post it out to you.

You can set up courier details when you apply or request that you collect the licence in person.

Check your junk folder if you have not received the activation email. Note that certain versions of Microsoft Office, such as Office 365, have Advanced Threat Protection.

This “wraps” the activation link we send you to make it safe. However, this removes your personal details meaning the activation fails.

If you face this problem, you have 2 options:

1. Turn off Advanced Threat Protection
2. Add caa.co.uk to your safe links

If these solutions do not work, confirm the username and email address associated with your portal account in an email to FCLweb@caa.co.uk and our IT department will activate your account.

The final registration page asks you to confirm your gender and place of birth. When you click 'Register' this should import your licensing information in to your portal account.

If this import has not worked, you will be presented with the same registration page again. If this happens,  contact us by phone or email.

If you have forgotten your username, call us and provide your CAA reference number and date of birth. Our phone operators will be able to confirm your username. 

If you have forgotten your password, use the 'rest password' link presented on the log in page.