You are responsible for your own compliance with the European Regulation (EU) 139/2014.
You need to establish an internal auditing process (Compliance Monitoring) that mirrors our oversight process as
described in ADR.OR.D.005 Management system, paragraph (b)(11) and the supporting AMCs – this will
help you prepare.
A number of elements are needed for effective compliance monitoring. They relate to how you set up your organisation structure to manage the process. They should include:
From the moment you have transitioned to an EASA certificate you are responsible for your compliance.
The whole process starts again and we conduct an annual review
You might have other themes on top of your audit in response to events throughout the year.
Six weeks prior to the planned audit, we will issue a questionnaire on the agreed subjects asking questions related to the aerodrome's compliance with the aerodrome regulation. Completion of the questionnaire is taken to be the aerodrome operator demonstrating compliance. We will then verify a selection of the questions by asking for evidence to support their answer.
During the audit we will also be asking relevant questions related to the safety performance of the aerodrome operator. The combination of both elements will ensure we meet our oversight obligations (to verify continuing compliance with the regulations and to assess performance).
This approach and change in responsibilities give both parties clear advantages. The aerodrome operator is better able to show how it is meeting its obligations and allows it to manage its compliance requirements. By so doing it allows us to develop oversight processes that focus more on the safety performance of the aerodrome operator and provides us with the ability to identify possible risks the aerodrome is exposed to. Therefore both parties benefit from the change.
To support your compliance monitoring process, we have included a list below of the compliance question banks that we will use during regular audits.
Before a scheduled CAA audit, we will notify you which question banks will need to be completed and returned to us as part of the audit preparation.
Each of the question banks is given a reference number (e.g. QB16 Operation of Vehicles).
Clicking the subject will open the question bank relevant to that subject.
You are asked to complete the notified question banks, save the completed question banks and forward them to firstname.lastname@example.org.
The list above is intended to inform the aerodrome operator of the order that subjects will be audited by us during the first 36 month Oversight Planning Cycle (OPC). The list may be subject to minor change in response to safety data.
Following the first OPC; all operators should have completed the internal oversight of the subjects and it is expected that they will continue to maintain their compliance. Therefore, from the beginning of the second OPC we may choose which subjects we wish to include at any subsequent audits.
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