If a check of criminal records has revealed any unspent disqualifying conviction(s), the person in question will not
normally be able to successfully complete a background check, and so will not be able to work in any part of the
aviation industry where a background check is required.
This is because unspent convictions for offences that involve violence, dishonesty or abuse of trust can indicate
vulnerability to pressure or improper influence, or liability to committing a breach of security.
In these cases, the person may apply to the Secretary of State for Transport for a ‘Certificate of Disregard’.
Applicants should note that if a certificate of disregard is granted and a background check is successfully
completed they will be eligible to be employed in the area concerned, but the employer will make the final employment
decision. Similarly, the final decision on issuing an airside pass rests with the pass issuing authority, and this
certificate does not mandate that a pass must be issued.
Applications must be submitted to the CAA. We will check that all the necessary documents and information have been
provided and pass this information to the Department for Transport (DfT). The DfT will then assess the application and
make a decision based on the information provided.
The process is designed around two key questions:
Please read all of the following information before submitting your application.
The applicant must provide:
You may also want to consider including letters of support from:
You may also include any other information that you consider relevant in demonstrating your good character before or since the conviction(s).
Any application for a Certificate of Disregard must have at least one character reference, but ideally you will provide two or more.
Character references will be assessed on two factors, the repute of the person who has written the reference and what they say.
The person will ideally be someone who:
If the reference comes from an employer, it should be from someone with direct management responsibility, and include how long they've known you and when you started work there.
The reference should state:
Please complete the application form and send it, along with originals of all supporting documentation (above), to:
Certificates of Disregard,
Aviation Security Regulation Team,
Civil Aviation Authority,
As long as no additional information is required, we will aim to notify you of the decision within 28 days. If additional information is required or if the decision might for any other reason come after this period we will contact you as soon as possible explaining the delay.
Where a decision is made to grant the certificate of disregard it will be issued by post. The certificate will list all of the disqualifying convictions it relates to and state that they can be permanently disregarded from aviation security background checks.
Where a decision is made not to grant a certificate the reasons for refusal will be provided in a determination letter. If you want to dispute the reason for your refusal you have the right to appeal to the DfT within 28 days of notification of refusal, details of how to appeal will be sent at the same time as your determination letter.
Original copies of your basic disclosure certificate and any court papers will be returned after a decision has been made. Other information provided, such as references and application forms, will not be returned.
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