Information about applying for personnel licences
We have implemented the following temporary changes to our personnel licensing service:
- The over-the-counter licensing service at Aviation House is currently closed until further notice. This includes any applications, certification of documents, surrendering licenses or document drop-off and collection.
- All applicants are now required to apply via our electronic application methods (CAA online platform, eLicensing or email documents to firstname.lastname@example.org), and submit certified copies of documents. Submitting a postal application or original documentation will result in delays in both processing and despatching your documents.
- During this period, please note that the time to process applications may take longer than usual while we adjust our processes and deal with a large number of requests at the same time.
- Applicants who have misplaced or invalidated their licence are reminded that they are not covered by ORS4 No.1354 and will therefore be required to apply for a replacement licence.
Please note that this advice may be revised at short notice. Thank you for your ongoing support and patience.
The CAA has published the following exemptions to support the industry through the COVID-19 outbreak:
- ORS4 No 1352 - Part 147 Exemption for Basic Training Schools against the 90% Attendance Requirement
- ORS4 No 1353 - Theoretical Knowledge Examination Completion Period as required by Commission Regulation (EU) 1178/2011 as amended
- ORS4 No 1354 - Extension of Validity Periods for Licences, Ratings and Certificates of Aircrew, Instructors, Examiners, Aircraft Maintenance Licence Holders and Air Traffic Controllers. We have published further guidance on our website.
- ORS4 No 1355 - Exemption in respect of the requirement to carry the original EASA Airworthiness Review Certificate onboard the aircraft during all flights
- ORS4 No 1356 - BCAR Section L Licence validity extension
Applications for PPL(BA) licence
Flight training hours for the issue of a PPL(BA) should be completed in the 24 months prior to the date of application for the licence. As a consequence of COVID-19, the validity period for these flight training hours is being increased as detailed in the next paragraph.
Flight training hours undertaken between 16 March 2018 and 8 December 2021 are considered as valid for the training requirements towards the issue of a PPL(BA) and should be duly recorded in the applicant's logbook.
A successful Flight Test is valid for licence issue for 9 months from the date of passing only and is hereby not extended.
Any queries or requests for further guidance regarding this should be addressed to CAA General Aviation Unit (email@example.com).
Theoretical Knowledge examinations - completion periods required for the issue of National Flight Crew Licences
The Civil Aviation Authority (CAA) has temporarily amended its policy as detailed below:
1) the CAA and extends the period for theory examinations to 24 months, subject to the conditions stated below:
a) candidates must already have commenced the examination process, having completed at least one examination sitting on or before the 16 March 2020; and
b) while there will be a permitted extension to the 18-month time allotted for completing the entire series of theoretical knowledge examinations, the scope of the exemption will not include any changes to the required pass mark, the maximum number of attempts per paper, and for the CPL(B) the maximum number of sittings as currently required; and
c) Examiners are required to annotate the theoretical examination element of the application form with the following 'COVID-19 delay'
2) The CAA also extends the validity period of examinations completed that were due to expire on any date from 16 March 2020 to 31 May 2021 inclusive until 30 November 2021, applicants are to annotate their application with 'COVID-19 delay'.
Air display currency requirements
To assist the air display community during and post COVID-19 we have extended the currency requirements detailed in CAP 403 and CAP 1724 for Display Pilot Authorisations ('DAs'), Display Authorisation Evaluators ('DAEs') and Flying Display Directors ('FDDs').
Following an initial 12 month period, DAs have a validity of 13 months. To help the community during this time DAs due to expire between 31st March 2020 and 31st October 2020 that cannot be revalidated under the normal process described in CAP 1724, can be extended until 22 November 2020. This extension is not available to pilots with initial issue DAs.
Any pilot using this extension must first receive a briefing from an appropriately authorised DAE (The requirement at para 11.22 CAP 1724 where a display pilot is not permitted to have a DA assessment conducted by the same DAE for more than two consecutive years is not applicable for this extension ) to refresh the required level of theoretical knowledge for the aircraft category (or type where specified on the DA). That briefing should be based on the contents of CAP 1724 Appendix C: DAE Evaluation Checklist (the briefing may be carried out remotely) and must be completed before any display flying.
The DAE completing the briefing must confirm via email to GA@caa.co.uk the date that the display pilot received the briefing and that the DA expiry date has been extended. The display pilot must carry a copy of this extension with their DA.
The display pilot must provide a copy of the DA and any extension issued to the FDD of any planned flying display along with form SRG1327: Pilots Certified Declaration for Submission to the Flying Display Director.
All pilots holding a valid DA must attend a display symposium within the first 12 months of the issue of their DA and then at least once every three years. During the current situation we will put in place a 12-month extension of this requirement for pilots who had registered for the 2020 pre-season flying display symposium. We will automatically record this on our database.
Delegates who had registered and paid for the 2020 pre-season flying display symposium will be automatically registered for the 2020 post-season symposium and all fees that have been received will be carried forward.
Flying display currency
Once GA restrictions are lifted by the UK Government, and prior to undertaking a Flying Display and in addition to any specified aircraft currency requirements for 'Permit-to-Fly' ex-military aircraft as detailed in CAP 632, all display pilots (with or without the DA extension) will be subject to the following minimum currency requirements:
Display pilot minimum currency requirements preceding a flying display
Display aircraft Within 30 days of date of display
All Display Aircraft three complete display routines flown or practised in DA category
Display pilot minimum aerobatic currency requirements preceding a flying display
skill level Within 30 days of date of display
All aerobatic skill levels Three complete display routines flown or practised in DA category
Pilots must include at Para 2d of SRG1327: Pilots Certified Declaration for Submission to the Flying Display Director (FDD) details of these minimum currency flights that have been undertaken, along with the list of associated manoeuvres for the proposed display.
Flying Display Directors
As FDDs may not be able to maintain the currency requirements set out at Para C7 of CAP 403 a 12-month extension is available to FDDs whose planned flying displays have been cancelled. To use this extension please contact the CAA GA Unit with details of the cancelled display(s) and previous FDD history so that we can amend your details.
FDD's must check that participating pilots comply with the COVID extension requirements ensure before they are permitted to participate in a flying display.
All other requirements contained within CAP 403 and CAP 1724 remain in place.
Please email the Air Display Regulation Manager at GA@caa.co.uk
What to expect from us
When your application arrives with the CAA, it will undergo a desk-based assessment from a Flight Crew Licensing Officer or Assistant. Following an acceptable assessment your licence will be processed, signed and despatched.
We will contact you in writing if we have any queries regarding your application and may keep your application pending while the additional requirements are met. Please note that applications will only be pended for 30 days before cancellation, where no response is received.
An assessment and fee may be charged if the CAA rejects your application for not meeting all of the requirements. This will also be applied if you choose to cancel your application.
We are currently working within the published service levels of 10 working days for all applications types. Where an application is pended, the working days to process the application will be counted from the date of receipt of the requested additional information.
Requesting an expedite
If your application is urgent, you can request that we expedite it. However, we will only expedite applications in extreme circumstances. All other applications will be processed in strict date order.
Expedite requests must be submitted in writing to firstname.lastname@example.org and must be submitted by your ATO or employer. We will not accept any expedite requests over the phone or directly from an applicant.