• A certified copy is a copy of a document which is signed by an authorised person who has seen the original document and can vouch that the copy has been made accurately and honestly. Photocopies of documents that have been sent by email cannot be certified as true copies as the certifier has not compared it to the original document. Additionally, each document must be individually stamped, signed and dated by the verifier. 

    It is not sufficient to complete one certification text covering multiple types of document (for example, ID and licence).

    Please note that the certification requirements vary depending on the type of document that is being certified. 

  • You need to provide a copy of your licence for all licensing applications.  

    If you have had any ratings signed up on your licence, you will need to provide a certified copy of your licence. 
    If your licence is as issued by the CAA (there are no handwritten additions to your licence) you can send us a photocopy of your licence. 

    Who can certify your licence

    When you send us copies of documents as part of an application for a pilot licence, they can be certified by one of the following authorised people:

    • the Head of training at your approved training organisation
    • the Head of Flight Standards at an Air Operator Certificate holder or authorised signatory
    • a UK-approved Examiner
    • the EASA approved Examiner that conducted your skills test 
    • a Chief Flying Instructor (CFI)
    • a Base Captain or Fleet Manager

    Certification format

    The certifier should write the following on each copy:

    • the declaration “I have seen the original document and I certify that this is a complete and accurate copy of the original passport, licence or logbook for (applicant name)”
    • their signature
    • their name (in block capitals)
    • their position or capacity (e.g. "Head of approved training organisation")
    • their CAA reference number (where applicable)
    • the date

    You will be asked to submit a certified copy of your ID with most of your licensing applications.

    We are able to accept certified copies of your passport, an EEA/EU National Identity Card or a Full UK/EU Photographic Driving Licence.

    Who can certify your ID

    ID can be certified by a professional body such as:

    • a solicitor
    • a doctor
    • The Post Office

    Alternatively, when you send us copies of documents as part of an application for a pilot licence, they can be certified by one of the following authorised people:

    • the Head of training at your approved training organisation
    • the Head of Flight Standards at an Air Operator Certificate holder or authorised signatory
    • a UK-approved Examiner
    • the EASA approved Examiner that conducted your skills test 
    • a Chief Flying Instructor (CFI)
    • a Base Captain or Fleet Manager 

    Certification format

    The certifier should write the following on each copy:

    • the declaration “I have seen the original document and I certify that this is a complete and accurate copy of the original passport, licence or logbook for (applicant name)”
    • their signature
    • their name (in block capitals)
    • their position or capacity (e.g. "Head of approved training organisation")
    • their CAA reference number (where applicable)
    • the date
    Passport graphic

    If you need to change the name on your licence, we may ask for a certified copy of your marriage certificate or  deed poll certificate to be submitted with your change of details application. 

    Who can certify your  marriage certificate or a deed poll

    These documents can be certified by a professional body such as: 

    • a solicitor
    • a doctor
    • The Post Office

    Alternatively, when you send us copies of documents as part of an application for a pilot licence, they can be certified by one of the following authorised people:

    • the Head of training at your approved training organisation
    • the Head of Flight Standards at an Air Operator Certificate holder or authorised signatory
    • a UK-approved Examiner
    • the EASA approved Examiner that conducted your skills test 
    • a Chief Flying Instructor (CFI)
    • a Base Captain or Fleet Manager 

    Certification format

    The certifier should write the following on each copy:

    • the declaration “I have seen the original document and I certify that this is a complete and accurate copy of the original passport, licence or logbook for (applicant name)”
    • their signature
    • their name (in block capitals)
    • their position or capacity (e.g. "Head of approved training organisation")
    • their CAA reference number (where applicable)
    • their date

    Please see our guidance on submitting logbooks for further information on how to send us certified copies of your paper logbooks.