A list of documents you need to include with your application is available on the
paper-based application page for the licence you want or on the
online forms page.
This section contains short guidance on what each document is and how to send it to us in the right format.
In this section:
Exactly what you need to send us in your application will differ depending on which licence you are applying for and whether you are making a paper-based application or using an online form.
You may submit your original logbook(s) or alternatively a certified copy of logbook evidence to the CAA as part of a licensing application.
Certified copies of logbook(s) must clearly identify all the requisite experience requirements relevant to the licence or rating application submitted.
The CAA is unable to photocopy and certify logbooks. This must have been done before the application is sent to us.
If you are submitting certified copies of your logbook, the document must be certified in accordance with the following guidance:
Please note if you are submitting an electronic logbook instead of certified copies of a paper logbook, you must print out and sign each applicable page of the logbook and ensure that each printed page includes a running total for each column. The first page of the logbook must contain your name.
Your logbook or certified logbook evidence must be submitted for the following applications:
Please note for ATPL applications, you may obtain written confirmation of your hours from your UK Operator in lieu of submitting your logbook.
The CAA retains the right to request a pilot’s original logbook at any time.
With immediate effect, the CAA will no longer accept the submission of a sworn affidavit as the primary means of accepting hours for the grant of a licence, rating, certificate or the revalidation and extension/or removal of restriction of privileges where an individual is unable to provide logbook evidence of their required hours due to loss, damage, theft or data corruption. Individuals in such a position will now be required to follow the process stated below:
All applicants are reminded that it is an offence under Article 256 of the Air Navigation Order to make, with intent to deceive, any false representation for the purpose of procuring the grant, issue, renewal or variation of any certificate, licence, approval, permission or other document. This offence is punishable, on summary conviction, by a fine and, on indictment, by a fine and/or up to two years imprisonment.
Training Providers, Instructors and Examiners need to be aware that the CAA will no longer accept a sworn affidavit as the primary means of accepting hours, so this needs to be taken into account prior to any recommendation for the grant of any privileges for a person without a logbook. However, where possible, they are requested to assist individuals who find themselves in this predicament by ensuring that any statements provided can be supported by their training logs, aircraft logs and personal logbooks.
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