Update February 2020 - New Requirements for ATOL Reporting Accountants - Appendix A published as an appendix to ORS3.
The ATOL Reporting Accountants' scheme has been developed by the CAA in order to help improve the standard of ATOL reporting and to provide assurance that financial information which is submitted on behalf of ATOL holders is accurate. The scheme is designed to ensure that designated accountants of participating bodies are sufficiently knowledgeable about both the industry and specific requirements of ATOL to provide the required assurance needed by the CAA.
The scheme will ensure that the professional accountancy bodies provide the appropriate level of continuing professional development (CPD) in order to best equip their members to successfully undertake ATOL work. It also means that professional accountancy bodies will have in place a more professional regime that focuses on the demonstration of competence, helping to reduce overall risks in the market of reporting false or inaccurate financial information by ATOL holders.
An online ATOL training course has been provided as part of the overall continuing professional development to become an ATOL Reporting Accountant. To register to do this training please email us at CAA.ARAscheme@caa.co.uk with the following details:
- Name
- Individual Professional Accountancy Body
- Member Registration Number
Appendix A - Requirements for ATOL Reporting Accountants, is published in Official Record Series 3, as well as the Annual Accountants' Report, which is required to be completed as a term of holding an ATOL.
An Airline Ticket Agent Report must be completed if requested by the CAA
Escrow acccounts
In the recent ATOL reform consultation issued by the CAA, one of the options being considered, is the use of Escrow accounts for ATOL holders, for the separation of customer monies in consideration of financial security.
There are currently a few escrow accounts in operation with ATOL holders, however, until such time as the CAA has agreed a structured work programme with the CAA approved professional accountancy bodies, there is no requirement to provide an Accountant’s Report in support of an escrow account.
Updating the Professional Accountancy Body
It is the responsibility of the ATOL Reporting Accountant and their firm to ensure that the applicable Professional Accountancy Body is provided with the correct and up to date requested information for the firm and individual designated ATOL Reporting Accountant.
This includes providing an update if the firm name is changed, as well as address, contact details, etc. It is likely that evidence will be required for a firm name change, e.g., a copy of the registration document. The ATOL Reporting Accountant’s name and firm name will be prepopulated in the ATOL report.
List of ATOL reporting accountants
A list of ATOL Reporting Accountants can be found below, we will add more designated ATOL Reporting Accountants to the list as we receive them from the Professional Accountancy Bodies’.
List of CAA approved Professional Accountancy Bodies
AAT – Association of Accounting Technicians
ACCA – Association of Chartered Certified Accountants
AIA - Association of International Accountants
ICAEW – Institute of Chartered Accountants in England and Wales
ICAI – Institute of Chartered Accountants in Ireland
ICAS – Institute of Chartered Accountants in Scotland
IFA - Institute of Financial Accountants
Frequently asked questions
How does an accountant become a designated ARA?
Accountants will need to apply direct to their professional accountancy body to become an ARA.
Therefore, an ATOL holder will need to encourage their accountant to speak to their professional accountancy body direct. The CAA is providing training through an online ATOL training module to assist that process. The only mandatory requirement for an accountant from the CAA is the completion of the online ATOL training module and the accountant will also need to satisfy all the other requirements of the relevant professional accountancy body.
How does an accountant apply to do the online ATOL training module?
Your accountant will need to apply using the following email address CAA.ARAScheme@caa.co.uk, providing the following information:
First name, Surname, Professional Accountancy Body, Registration number with Professional Accountancy Body. They will then receive the login details to do the training for an 'ATOL Reporting Accountant'.
How does the ATOL holder know if an accountant is a designated ARA?
Each professional accountancy body signed up to the ARA Scheme has provided the CAA with a listing of their designated members. The ATOL Reporting Accountants list is regularly updated.
Privacy Notices
ARA scheme - ATOL Renewals
The UK CAA's Consumers and Markets Group collects and stores your name, address, telephone, email, firm details and Professional Accountancy Body (PAB) membership information for the purpose of your designation as an ATOL Reporting Accountant (ARA) and for processing ATOL renewal applications which you are associated with; AAR Part 1, AAR Part 2 and Airline Ticket Agent reports, where applicable.
Why we process your personal information
The processing of your personal information is necessary for the performance of a task we carry out in the public interest or official authority vested in us in accordance with UK/EU law.
Who sees your personal information and why
We need to share your personal data with internal CAA staff for the purpose of processing ATOL renewal applications.
We may also share your personal data with the applicable PAB based in the UK, who also act as data controllers/processors for the purpose of sharing information related to their members and for updating their current members status for the Designated ARA register held by the CAA. The PABs are: ACCA (Association of Chartered Certified Accountants), AAT (Association of Accounting Technicians), AIA (Association of International Accountants), IFA (Institute of Financial Accountants), ICAS (Institute of Chartered Accountants of Scotland), ICAI (Institute of Chartered Accountants in Ireland) and ICAEW (Institute of Chartered Accountants in England & Wales).
ACCA, AIA and ICAEW have additional offices outside of the EU, but your personal information will not be transferred outside the EU.
How long we keep your personal information and why
We will delete all personal information associated with an individual ATOL holder, a maximum of 10 years after expiry of an ATOL, refusal to grant an ATOL or a revocation of an ATOL. The data is held for industry intelligence and policy work purposes. We will also delete all personal information associated with the ARA register 5 years after you have ceased to be an ARA designate. The data is held for this period to provide a fuller historical picture in the context of the decision set out above.
Your individual rights
You may submit an information enquiry or make a complaint about how we have processed your personal information by emailing FOI.requests@caa.co.uk. Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.
You have further rights as a data subject, which can be found on the Personal data page. Contact details of the CAA's Data Protection Officer can also be found on the Personal data page. You have a right to complain to the ICO about the CAA's processing of personal data.
Access our General privacy notice.
This privacy notice is subject to change.
ARA scheme - Designated ARAs
The UK CAA's Consumers and Markets Group collects and stores your name, address, telephone, email, firm details and Professional Accountancy Body (PAB) membership information to verify your identity and update your current membership status in the CAA's ATOL Reporting Accountants (ARA) register.
Why we process your personal information
The processing of your personal information is necessary for the performance of a task we carry out in the public interest or official authority vested in us in accordance with UK/EU law.
Who sees your personal information and why
We need to share your personal data with the applicable PAB,: ACCA (Association of Chartered Certified Accountants), AAT (Association of Accounting Technicians), AIA (Association of International Accountants), IFA (Institute of Financial Accountants), ICAS (Institute of Chartered Accountants of Scotland), ICAI (Institute of Chartered Accountants in Ireland) and ICAEW (Institute of Chartered Accountants in England & Wales), based in the UK, who also act as data controllers/processors, in order that they can verify your identity and membership status. The CAA requires that information to be accurate to ensure that only qualified ARAs report on ATOL holder's regulatory returns.
ACCA, AIA and ICAEW have additional offices outside of the EU, but your personal information will not be transferred outside the EU.
How long we keep your personal information and why
We will delete all personal information associated with the ARA register 5 years after you have ceased to be an ARA designate. The data is held for this period to provide a fuller historical picture in the context of the decision set out above.
Your individual rights
You may submit an information enquiry or make a complaint about how we have processed your personal information by emailing FOI.requests@caa.co.uk. Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.
You have further rights as a data subject, which can be found on the Personal data page. Contact details of the CAA's Data Protection Officer can also be found on the Personal data page. You have a right to complain to the ICO about the CAA's processing of personal data.
Access our General privacy notice.
This privacy notice is subject to change.