UK Mandatory Occurrence Reporting
Mandatory occurrence reporting has been a part of the fabric of UK aviation operations from 1976, to support the continued learning from aviation occurrences. Occurrence reporting in the UK is mandated by UK Regulation 376/2014 which requires the reporting of safety related occurrences involving UK airspace users.
The purpose of occurrence reporting is to improve aviation safety by ensuring that relevant safety information relating to civil aviation is reported, collected, stored, protected, exchanged, disseminated, and analysed. It is not to attribute blame or liability.
All airspace users are required to report MORs to the UK CAA, with the exception being annex one aircraft; where reporting is voluntary (although strongly encouraged by the UK CAA). Occurrence Reports are treated confidentially to maintain full and free reporting from the aviation community and to protect the identity of the individual.
Guidance Material
This paper aims to explain the intended purpose of Regulation 376/2014 provisions and its implementing regulations, in accordance with the spirit of the agreement found between colegislators. It proposes, where relevant, possible means of compliance and examples of good practice, to contribute to a consistent implementation of Regulation 376/2014 and its implementing rules across the EU.
Access the Guidance Material.
UK policy
For Annex 1 aircraft, occurrence reporting remains voluntary, although this may be reviewed in the future.
Occurrence information can only be used to maintain or improve aviation safety. This means that we can't release occurrence information to the general public or to the media, including in response to Freedom of Information Act (FOIA) requests.
If you need occurrence information for aviation safety you need to:
- Subscribe to CAA Publications category 'Safety Critical', then
- Submit form SRG1604
For anything more detailed, please complete form SRG1605.
Confidentiality
Occurrence Reports are treated confidentially to maintain full and free reporting from the aviation community and to protect the identity of the individual in accordance with EU legislation.
What should I report?
In a nutshell any occurrence that you feel could have an impact on aviation safety should be reported, this will ensure that we always review and learn from events.
Mandatory Occurrence Reporting in the UK is outlined in UK Regulation 376/2014 with additional guidance presented in implementing regulation 1018/2015.
How can I report?
Reporters should submit MORs to the UK CAA in the following ways:
Aviation Reporting Portal
The aviation reporting portal can be found at: www.aviationreporting.eu
- From here reporters can submit occurrence reports to the UK CAA (and EASA member states) using our online reporting forms or offline pdf forms.
- The reporting portal is designed to allow reports to be submitted from individuals and organisations, with separate forms developed to support reporters’ requirements.
The use of an ECCAIRS compatible file might be easier if you or your organisation are submitting a high volume of occurrence reports.
For individual reporters and organisations who are not able to create an ECCAIRS compatible file, the reporting portal is best reporting option.
Further details about how reports can be submitted using the reporting portal can be found in CAP1496.
Voluntary Occurrence Reporting
Voluntary Occurrence Reports (VORs) should be reported in the same format as MORs, all reports are triaged and prioritised individually, processed, and analysed together.
Voluntary reports are classed as:
• Occurrences not captured by the mandatory reporting system
• Other safety related information which is perceived by the reporter as an actual or potential hazard to aviation safety
Voluntary reporting moves us from a reactive process towards proactive process, helping us identify safety concerns and allowing safety improvement measures to be implemented before they escalate.