Pilot Training Organisation Approval

Guidance for pilot training organisations


Regulation EC 1178/2011 details the rules for the licensing of aircrew subject to EASA regulation.

Part ORA concerns the approval of pilot training organisations and Part FCL concerns the licensing of pilots including courses of training.  Organisations wishing to conduct training for a non EASA rating (with the exception of microlight licence/ratings) are required to demonstrate equivalence with the Part ORA requirements and to follow the same application process.  Information regarding qualification of aircrew for a non EASA licence or rating is published in CAP 804.

NOTE: The process of adopting the next amendment to Regulation (EU) No. 1178/2011 – ‘the Aircrew Regulation’ – into legislation by the European Parliament has begun. It will come into force on 8 April 2015.  Information Notice IN-2014/188 gives a summary of the proposed amendment that is expected to come into force.  This will include, amongst other things, the deferment of the deadline for RTFs to become an ATO and the mandatory use of certain new licences and ratings including, LAPL(A), LAPL(H), LAPL(S), LAPL(B), BPL, SPL, Aerobatic, Towing or Mountain Ratings or a Mountain Instructor Certificate.

Please refer to IN-2014/188 for full information.

Information for Registered Training Facilities seeking ATO Approval for PPL and LAPL Training

The UK CAA has prepared a template Manual to assist ATOs in meeting EASA Part-ORA requirements for Operations, Training and Quality for PPL & LAPL courses.

The manual has been designed to be personalised by the ATO in order to show their compliance with Part-ORA. It has been developed on the basis that the organisation is already a UK Registered Facility delivering PPL training; aeroplane or helicopter.  The task for the applicant is to add the details of their organisation as currently Registered with the CAA, using this template manual as appropriate.

Who can apply

An organisation, with its principal place of business located in the UK, that wishes to carry out pilot training.

Organisations wishing to carry out training solely for microlights should contact the British Microlight Aircraft Association.

Organisations located outside the UK, including the Channel Islands, should apply directly to EASA.

How to apply

Standards Document 55 gives guidance for training organisations offering courses of training for pilots;

Initial Approval

Application should be made using Form SRG2116

Variation to an existing Approval

Application should be made using Form SRG2116B

If Approvals have not received all relevant documentation within 4 weeks from the date of your application, your application will be cancelled, refunded and you will be advised to re-apply.

Nomination of postholders for initial approval and changes to postholders for existing ATO

The key personnel in an organisation must be notified to CAA. You can nominate or remove/change the details of one or several people, including identifying their role(s) and the types of approval(s) they have responsibility for, by completing the Change of Accountable Manager or Nominated Postholder form. This form caters for both EASA approvals as well as national approvals. There is no charge for changes of personnel.

Please note that for changes of Nominated Postholders, a Form 4 (SRG2115) will need to be completed and attached to the application (SRG2116 for initial applications or Form 4 in the case of postholder changes).


Charges as published in the Scheme of Charges (Personnel Licensing) are payable upon application, thereafter a continuation charge is made on 1 April each year.  Please note for reasons of security credit/debit card details should not be sent by email.

Please Note: Organisations needing to change a Registered Company or Limited Liability Partnership (LLP) Number will require a new initial approval as it cannot be classed as a change to an existing approval.

Approval Validity Period

Organisation approvals are non-expiring, however this is subject to a continuation recommendation every 24 months from the date of issue. This is raised by the CAA Inspector following a satisfactory audit programme.

Useful Information

Scheme of Charges (Personnel Licensing)
Standards Document 55 Guidance Criteria for the Approval of Training Organisations Offering Courses of Training for Pilots Licences, Ratings and Certificates
CAP 601Multi Engine Piston Aeroplane Class Rating Training Syllabus (information on creation of examination papers)
CAP 804

Flight Crew Licensing: Mandatory Requirements, Policy and Guidance

Information Notice IN-2014/188
Standards Document 30List of Registered Training Facilities
Standards Document 31List of Approved Training Organisations

Contact us


Approvals Support
Civil Aviation Authority
Aviation House
Gatwick Airport South
West Sussex

Telephone: 01293 573700