An applicant may apply for the re-issue of their UK issued JAA or National licence before or after it ceases to be valid as shown in Section IX of the licence.

Expiring licences will be replaced according with Section 3 Part K of Cap 804.

Pre-requisites

Applicants must have:

• an existing UK issued Flight Crew Licence that is close to, or has passed, its expiry date
• a medical certificate appropriate to the licence on the day that the new licence is issued

Cost

The fee that you need to pay will depend on your circumstances; for example:

• whether you already hold a UK licence, and whether that licence has already been converted to an EASA-FCL licence,
• whether your application will be made at the same time as applying for something else. 

To assist in the interpretation of the scheme of charges a Fee Calculator has been developed, which derives the fee for this application type for your particular circumstances.  

• Access the Pilot Licensing Fee Calculator

Current scheme of charges

Processing time

• We endeavour to process applications in 10 working days from receipt. 
• Incomplete applications are not subject to the 10 working day turnaround until all application requirements are met. 

Validity period

• EASA-FCL licences have no expiry date and are therefore valid for the holder’s lifetime

You will need to provide

Following the introduction of EASA PART-FCL, existing licences containing aircraft on the EASA Type list will be converted to an EASA equivalent licence at the next licensing transaction after 17 September 2012.

In order to apply for this conversion, application form SRG1104* must be submitted to Licensing and Training Standards in addition to your licensing application for your licensing transaction, noting the submission guidelines on the forms.

Holders of the UK issued JAR licences should note that on the calendar expiry of the licence the SRG 1104 form must be submitted as this form contains the required information for conversion to an EASA licence. Form SRG1102** is not required for licence conversion on renewal.

Holders of a UK issued National licence (non-JAR) should note that form SRG1102 will only be required in addition to the SRG1104 if converting a licence that has expired.

*1104- Application for EASA Part-FCL Pilot Licence- Conversion of an Existing valid national or JAR-FCL licence issued by the United Kingdom.

**1102- Application to renew a UK Private/Professional Flight Crew Licence.

The applicable application form(s), as described above should be submitted along with supporting material as applicable for your circumstances and the type of application; as per the guidance attached to each application form. 

Associated rules and regulations 

• CAP 804
• The Aircrew Regulation  
• Acceptable Means of Compliance (AMC) Material
• Scheme of charges 

How to apply 

Once all of the requirements above have been met, the application should be submitted by post or in person to:

Licensing Department,
Licensing and Training Standards,
Aviation House,
Gatwick Airport South,
Gatwick,
RH6 0YR 

What to expect

A desk based assessment from a Flight Crew Licensing Officer or Assistant.  

Following an acceptable assessment your licensing application will be processed signed and despatched.

• We will contact you if we have any queries regarding your application and may keep your application pending whilst any additional requirements are met.
• An assessment and refund fee may be charged if the assessment results in the rejection of your application.  This will also be applied if you choose cancel your application.

In some circumstances an applicant for a conversion of an existing licence to an EASA licence may also require a national licence to fly Annexe II aircraft (Aircraft not on the EASA Type List).  This process is undertaken by the Licensing Officer who assesses your application.