Flight Manuals

Information associated with Flight Manuals and the Declaration of Flight Manual Standard

Flight manuals contain vital procedural and performance related information for a particular aircraft or aircraft Type. Manuals must be kept up to date - inaccurate information could compromise the safety of the aircraft.

It is the responsibility of the aircraft owner or operator to ensure that the correct Flight Manual standard is maintained at all times.

Supplements, change sheets, revisions etc, relay instructions issued by the aircraft manufacturer or modification provider. They also serve to alert the aircraft operator of any safety issues highlighted by the CAA or EASA (European Aviation Safety Agency)

Please note: The CAA can only supply CAA authored documents


 New or Missing Flight Manual Items

Items missing from the flight manual must be obtained and embodied prior to the issue of a CofA.

Items can be obtained from the manufacturer or their appointed agent.

Change Sheets and Supplements published by the CAA are available free of charge from a search engine located at CAA issued Flight Manual Change Sheets and Supplements Search


 Lost Flight Manuals and Performance Schedules

In most cases, replacement Flight Manuals are available for purchase from the manufacturer or their agent. Any applicable change sheets or supplements should also be replaced.

Requests for Performance Schedules should be made in writing and sent, together with the appropriate fee, to Applications and Approvals. Details of costs can be found in the CAA Scheme of Charges - Airworthiness, Noise Certification and Aircraft and Aircraft Engine Emissions.


Withdrawal of Declaration of Flight Manual Standard (DFMS)

Frequently asked questions regarding the withdrawal of DFMS.

How do I know if a UK specific Flight Manual or Supplement applies to my aircraft?

If your aircraft was issued with a Certificate of Airworthiness prior to 28th September 2003 it would have been certified to the relevant UK standard. After that date the aircraft owner may have elected to certify the aircraft to the EASA standard.

If certified to a UK standard it is possible that there is a Flight Manual specifically for UK standard or that there is a UK Supplement to the appropriate National Aviation Authority (NAA) produced Flight Manual. These Manuals and Supplements are still the applicable documents for aircraft registered prior to 28th September 2003 unless the aircraft has been modified, rendering the previously approved supplement obsolete.

It is possible to upgrade your Flight Manual to the latest EASA Standard. To upgrade the Manual may require a re-certification of the aircraft. It is possible, for example, that the UK standard required different placards or instrument markings and these would need to be addressed. At the very least a detailed comparison would need to be made and a justification provided for a change of manual. This may require a Major Modification.

The CAA has published a list of UK specific Flight Manuals and Supplements for Piper and Cessna aircraft but there may be other aircraft types for which UK specific documents are applicable. You will need to refer to the original Certification records for the aircraft to determine the applicable Manual.

Supplements and Change Sheets published directly by the CAA are still applicable and are available from the CAA website at  or by contacting Applications and Approvals. Please Email apply@caa.co.uk with the Registration of the aircraft, Type, Flight Manual Reference and Change Sheet/Supplement required to acquire copies. In the near future these will be available on the CAA website by requesting either the Aircraft Type and or Manual reference, similar to the way access to the Airworthiness Approval Notes (AANs) is done today.

How do I know if there is a Flight Manual Supplement required for modification?

The modification package will state if there is a Flight Manual supplement associated with the modification. In addition, the UK AAN database may contain further information for the particular aircraft type.

How do I check for UK specific Flight Manuals and Supplement e.g. Piper?

Contact the manufacturer, or check the AAN database for the initial certification of the type in the UK. The CAA has published a list of UK specific Flight Manuals and Supplements for Piper and Cessna aircraft. Difficulties have arisen with UK specific Piper and Cessna Flight Manuals and the relevant manufacturers. Piper has requested that any correspondence with them about a UK specific Flight Manual/Supplement includes a clear indication that it is the UK Manual/Supplement and not just a quote 'report XYZ'. The CAA is still in dialogue with Cessna.

Are Annex II and National aircraft being addressed differently?

No, the DFMS system has been turned off.

Where can I get CAA Change Sheets and Supplements?

CAA produced Supplements and Change sheets will still be available via the CAA website at CAA issued Flight Manual Change Sheets and Supplements Search or by contacting the Application and Approvals. Please Email apply@caa.oc.uk with the Registration of the aircraft, Type, Flight Manual Reference and Change Sheet/Supplement required to acquire copies.

Are CAA produced Supplements and Change Sheets still valid?

For Annex II aircraft, yes - original certification still applies.

For EASA aircraft certified to the UK standard prior to the inception of EASA (September 28, 2003), yes - with the proviso that the aircraft has not been modified since, rendering any previously approved supplement as obsolete. Please see "How do I know if a UK specific Flight Manual or Supplement applies to my aircraft?" above.

CAA Supplements and Change sheets may also be valid if the aircraft was imported post-EASA and has been certified to the UK standard with the proviso that the aircraft has not been modified since, rendering any previously approved supplement as obsolete.

Can CAA produced Supplements and Change Sheets be removed?

No, unless specifically agreed by CAA or EASA these remain valid. See "Are CAA produced Supplements and Change Sheets still valid?" above.

Do I need the UK Flight Manual and/or Supplements for aircraft imported from the EU?

For EASA aircraft, no. An aircraft imported from another EU Member State can stay with its original certification and appropriate Flight Manual. The only criteria is the language of the manual, which is required to be in a language acceptable to the State of Registry, in our case English. See Part 21 paragraph 21A.175.

Generic Requirements 4 or 6 are still applicable in the UK and will still require an EASA approved Supplement if not covered in the Flight Manual. You can have a situation where two identical aircraft - one certified in the UK before EASA and one post-EASA - have different Flight Manuals.

For Annex II aircraft, BCARs still apply. If the aircraft doesn’t conform to a previous UK standard, the aircraft will be considered on an individual basis.

There is very little support for an aircraft when the manufacturer is no longer around - how do I find out the information?

All aircraft with an EASA Certificate of Airworthiness will have either a Type Certificate holder or a Specific Airworthiness Specification (SAS). Please refer to the EASA website  for further information.

For Annex II aircraft, when all other avenues have been exhausted, contact the CAA Applications and Approvals to explain your position.

Cessna does not produce a list of Manuals for aircraft prior to late 1970s. Their TCDSs only list later model POH & FM; not the earlier Owners Manuals'. They do not publish amongst their service material the revision status for these earlier types - at best you get the generic reference number but not the revision status. Where can I find this information?

The CAA is aware of the situation with some Cessna Flight Manuals and is currently in dialogue with the manufacturers. It is and always has been the owner's responsibility to confirm that the manual he is using is the correct one and up to date.

What is the position with Flight Manuals approved in accordance with BCARs and published by the aircraft manufacturer e.g. Piper PA28R-200 CAA approved flight manual is Report VB-359 for aircraft serial no's 28R-725001 to 28R-7635999. This is the report listed on my DFMS but it is not listed on the Piper Aircraft Company Publications Flight Manual Revision status listing or on the FAA T.C.D. sheet 2A13.

Flight manuals approved before 28th September 2003 are grandfathered into EASA and remain valid. Difficulties have arisen with UK specific Piper and Cessna Flight Manuals and the relevant manufacturers. Piper has requested that any correspondence with them about a UK specific Flight Manual/Supplement includes a clear indication that it is the UK Manual/Supplement and not just a quote report XYZ. The CAA is still in dialogue with Cessna.

What is the position with CAA issued and approved supplements and change sheets (including CAA Generic Requirements 4 and 6 supplements for Low Volts Warning Lights)?

Generic Requirements 4 and 6 are still applicable in the UK and Supplements/Change Sheets are still required to cover the requirements if they are not covered in the Flight Manual.