Request a Replacement Pilot Licence

How to request a replacement pilot licence


Pilots are required to have their licence with them when they fly.

The information below explains how to replace a licence that has been lost, damaged or stolen. Please note that if you do not already hold an EASA licence you may be required to convert your licence instead of applying for a replacement.

See our guidance on conversions for further details.


To enable us to process your application, please ensure that you have:


  • £45.00

An additional fee will be payable if you wish your documents to be returned by secure courier.

See the Scheme of Charges (Personnel Licensing) for further details.

Processing time (On receipt of all required information)

  • We endeavour to process licence applications within 10 working days. Incomplete applications are not subject to the 10 working day turnaround until all application requirements are met.

Validity period

  • The replacement licence will be valid for the same period as your original.

Associated Rules, Regulations and Forms

You will need to provide

  • A completed Online Application Form
  • Your employer's name and  company AOC number (This is only applicable to ATPL, CPL and MPL licence holders)
  • A copy of your ID card, or full EU photographic driving licence, certified by the Head of an Approved Training Organisation, or the holder of a registration for a Registered Training Facility (RTF) or an examiner authorised by the UK CAA.

How to apply

The link below will take you to an online application form.

You can save your progress when completing the form, and revisit it at a later time by clicking “Save” and then following the on screen instructions. (Please note that you will be asked for a ‘Challenge Keyword’, and should choose a memorable word so that you can retrieve your information).

What to expect

  • A desk based assessment from a Flight Crew Licensing Officer or Assistant.  
  • Following an acceptable assessment your licensing application will be processed signed and despatched.  
  • We will contact you if we have any queries regarding your application and may keep your application pending whilst any additional requirements are met.

Please note, if you choose to pay by bank transfer or send supporting information manually, your application will be held in pending for a period of up to four weeks. If the payment or documentation is not received within this timescale your application will be cancelled. Original documents which have been submitted will be returned to the applicant and any money paid will be refunded minus the CAA refund fee as per the Scheme of Charges. If you choose to re-apply at a later date, you will need to complete another online application form

We strongly recommend using a secure courier for the delivery of any licences. Please note a signature is required for deliveries from our secure courier service.  

If you wish the replacement licence to be collected from our public counter on your behalf we will require your written confirmation with details as to who will be collecting the licence. Please ensure that if the licence is being collected on your behalf, the person collecting the licence has photographic ID. 

Contact us